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Transportation

1. Travel Involving Trips Other Than To/From the Airport

The actual cost of taxi and shuttle service fares are reimbursable when required for travel on official state business. The request must be documented with a receipt. The purpose of the trip should be documented on the travel reimbursement request. The use of public

transportation is reimburseable up to $5 per one way trip.

2. Train or Bus

The actual cost of coach fare for rail and bus service on state business is reimbursable. Receipts are required.

3. Rental Cars

Rental vehicles may be used; however, rental vehicles are not to be used at state expense solely for the convenience or personal preference of the employee. The traveler should pay the rental car company directly. A receipt is required for reimbursement to the traveler.

The following travel expenses related to car rentals are not reimbursable to the traveler by the University:

3.1. Collision Damage Waiver - Since the State of North Carolina is a self-insurer, this insurance coverage is not required for state employees. A traveler choosing to pay for this type coverage will not be reimbursed by NC State. If the traveler is involved in an accident with a rental car, and the possibility of a collision damage claim exists, he or she should contact the Insurance and Risk Manager at extension 5-6124. The University will reimburse the traveler for the cost of insurance coverage on out-of-country car rentals. Coverage is provided when traveling in the United States, its possessions, and Canada.

3.2. Personal Accident Insurance - Acceptance of this insurance by the traveler will result in an additional fee or surcharge and is considered personal insurance. Travelers choosing to pay for this coverage will not be reimbursed by the University.
3.2. Personal Accident Insurance - Acceptance of this insurance by the traveler will result in an additional fee or surcharge and is considered personal insurance. Travelers choosing to pay for this

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